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SOP: Procedure for Maintaining the Laboratory Log Book

This SOP outlines the procedure for maintaining laboratory log books, ensuring accurate record-keeping. It details responsibilities, distribution, precautions, and documentation guidelines. Entries must be clear, sequential, and free from overwriting. Log books are securely preserved for future reference, maintaining compliance with quality and confidentiality standards.

ANALYTICAL CHEMISTRY

3/3/20251 min read

1.0 PURPOSE

1.1 To lay down the procedure for maintaining the laboratory log book.

2.0 SCOPE

2.1 This SOP shall be applicable to all personnel working in the laboratory, including scientists and chemists.

3.0 RESPONSIBILITY

3.1 Scientists, chemists, and heads of departments shall be responsible for the implementation of this SOP.

4.0 DISTRIBUTION

4.1 The Quality Assurance (QA) department is responsible for keeping the SOP ‘Master Copy’ approved by the Quality Manager.

4.2 A ‘Control Copy’ of the SOP shall be distributed within the department and placed near related equipment or instruments as required.

5.0 ABBREVIATIONS

5.1 ABBREVIATIONS

5.1.1 SOP: Standard Operating Procedure
5.1.2 Lab: Laboratory

6.0 PROCEDURE

6.1 The laboratory log book is a bound data record book used for recording daily activities in the respective laboratory.

6.2 Laboratory record log books shall be issued to Analyst upon request.

6.3 Each page of the log book shall be pre-numbered by the assistant responsible for issuing it.

6.4 In case an incorrect entry is discovered, it shall be struck through with a single horizontal line.

6.5 All activities shall be recorded offline in the sequence they are completed.

6.6 The log book shall be maintained and preserved securely and confidentially; it shall not be taken outside the laboratory.

6.7 All dates shall be written in the format DD/MM/YYYY, where:

DD: Date in numerical
MM: Month in numerical
YYYY: Year in numerical

6.8 The complete log book shall be reviewed for technical adequacy and safely preserved in the archival area for future reference.

7.0 PRECAUTIONS

7.1 All entries shall be made in clear and simple language without ambiguity.

7.2 All entries and signatures must be legible.

7.3 Overwriting and the use of white correction fluid, black pens, or red pens are prohibited. Mistakes shall not be erased. Instead, draw a line through the error and record the correct information.

7.4 Related references shall be mentioned clearly as required.

8.0 REFERENCES

[List any applicable references here]